Administration Manager

Job Summary

The Administration Manager ensures all organization office requirements and residential facilities (excluding Camps) are provided promptly at minimum cost and acceptable quality including all furniture, fittings and reception, secretarial and general administration staff. This position also develops, reviews, and improves administrative systems, policies, and procedures

Job Responsibilities 1

Principal Accountabilities

• Supervise day-to-day operations of the administrative department and staff members
• Recommends and implements office management policies, procedures, processes and systems to ensure optimal support in the office.
• Streamline office operations to maximize quality and efficiency while reducing costs
• Supervises, trains and evaluates assigned staff, including supervising various administrative, functions
   

Job Responsibilities 2

• Ensures attracting and retaining top talent and streamline office operations to maximize quality and efficiency while reducing costs.
• Develops, reviews, and improves administrative systems, policies, and procedures to ensure alignment with the organization business objectives.
• Provides office and residential accommodation as directed by Senior Management.
• Establishes matrix detailing all facilities on one spreadsheet with all related services as provided Ensures that information is clear and concise.
• Ensures the group facilities are maintained in a clean and orderly manner.
• Provides checklist of measures/resources in place and ensure services performed are regularly audited
• Provides security, reception and secretarial staff to facilities as required.
• Establishes matrix of all allocated group staff and ensure standards are maintained.
• Provides trainings where required and randomly check performance
• Mobilizes and demobilizes temporary facilities as directed by Senior Management.
• Maintains emergency stock of items to ensure critical requirements can be covered on urgent basis.
• Provides coordination for all the group travel and transport requirements for Senior Management and/or as directed.
• Ensures that all group travel & transport requirements are promptly dealt with, check overall monthly cost is at market rate or below
• Organizes and oversees all group office operations, establish the organization’s file system and oversight all office systems and equipment.
• Ensures that the group records management is provided in compliance with the organization quality standards.
• Manages all related group administrative supplies and other related requirements across the organization.

Additional Responsibilities 3

Job Knowledge & Skills

• Knowledge of employee policies and procedures.

• Knowledge of the principles of office management including organization, work flow, forms, supplies, equipment, and procedures relating to filing, record keeping, correspondence, mail, procurement, stock keeping, and duplicating.

• Knowledge of the principles and techniques of administrative management including organization,

• planning, staffing, training, budgeting, and reporting.

• Knowledge of the principles and techniques of financial management

• Knowledge of official planning and management.

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• ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.

Job Experience

Total    10 year(s) On Job      5 year(s) GCC     3 year(s)

Competencies

Education