Assistant Front Office Manager

Job Summary

The Assistant Front Office Manager supports the Front Office Manager in overseeing all aspects of the front desk and guest services operations. They assist in managing front office staff, ensuring smooth check-in and check-out processes, and handling guest inquiries and concerns efficiently. Additionally, Assistant Front Office Managers help maintain guest satisfaction by resolving issues promptly, coordinating room assignments, and ensuring accurate billing and payments. They also contribute to the implementation of policies and procedures to uphold quality standards, enhance guest experiences, and optimize revenue. Ultimately, Assistant Front Office Managers play a key role in ensuring the front desk operates seamlessly to provide exceptional service and meet guest expectations.

Job Responsibilities 1

Assist the Front Office Manager in supervising and coordinating the activities of the front desk staff, ensuring efficient and effective operations during all shifts.

Oversee the check-in and check-out process, ensuring accuracy in guest registrations, room assignments, and payment transactions.

Handle guest inquiries, complaints, and special requests promptly and professionally, resolving issues to ensure guest satisfaction.

Train, mentor, and motivate front office staff, providing guidance and support to maintain high levels of service and professionalism.

Monitor room availability and occupancy levels, making adjustments to maximize revenue and optimize room utilization.

Assist in the implementation of front office policies, procedures, and standards to uphold quality service and compliance with hotel standards and regulations.

Coordinate with housekeeping, reservations, and other departments to ensure smooth communication and collaboration in meeting guest needs.

Conduct regular inspections of front desk operations, including guest interactions, cleanliness, and appearance, to maintain high standards of performance.

Assist in managing front office budgets, expenses, and inventory, identifying cost-saving opportunities and optimizing resource utilization.

Act as a liaison between guests and hotel management, representing the hotel's brand and values while fostering positive guest experiences and loyalty.

Job Responsibilities 2

Additional Responsibilities 3

Job Knowledge & Skills

Proficiency in hotel management software systems and front desk operations to oversee check-in/out processes, manage room inventory, and handle guest reservations effectively.

Strong leadership and interpersonal skills to support and motivate front office staff, resolve guest issues, and foster a positive work environment.

Excellent communication skills to interact professionally with guests, colleagues, and other departments, ensuring clear and accurate communication.

Attention to detail and organizational abilities to maintain accurate records, manage schedules, and prioritize tasks in a fast-paced environment.

Problem-solving skills to address guest concerns, handle emergencies, and make decisions that uphold guest satisfaction and hotel standards.

ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.

Job Experience

Minimum 8 year(s) working experience, 5 year(s) relevant working experience, 2 year (s) GCC is a plus

Competencies

Education