BID Manager

Job Summary

The BID Manager is responsible for leading and overseeing the entire bid process for an organization in the Energy and Utilities sector. The primary purpose is to develop, manage, and submit high-quality and competitive bids or proposals in response to requests for proposals (RFPs), tenders, or other opportunities. The role’s objective is to secure new contracts, projects, or business opportunities that align with the company's growth and revenue objectives.

Job Responsibilities 1

Collaborate with the business development team to define a bid strategy that aligns with the company's goals and positions it competitively in the market.

Assemble and lead a cross-functional bid team, including subject matter experts, technical writers, designers, and legal or compliance specialists, ensuring a coordinated effort in proposal development.

Thoroughly analyze RFPs or bid documents to understand client requirements, evaluation criteria, and submission guidelines.

Work with subject matter experts and technical writers to create a persuasive, coherent, and compliant proposal that emphasizes the company's strengths, solutions, and value proposition.

Implement quality control measures to ensure the proposal is error-free, well-organized, and consistent in style and formatting.

Collaborate with financial and costing experts to prepare accurate cost estimates and pricing strategies in line with budget constraints and client expectations.

Identify and assess potential risks and challenges associated with the bid, developing strategies to mitigate those risks.

Conduct competitive analysis to understand the strengths and weaknesses of competitors and determine how to differentiate the company's proposal effectively.

Maintain regular communication with the client or potential customer, seeking clarification on bid requirements and addressing inquiries effectively.

Ensure that all legal and compliance requirements are met in the bid, coordinating with legal experts to review contracts, terms and conditions.

Manage the budget allocated for the bid process, including expenses related to proposal development and submission.

Develop presentation materials and conduct rehearsals for oral presentations, if required as part of the bid process.

Ensure the timely submission of proposals, monitor feedback from clients, and coordinate any necessary revisions or clarifications.

Maintain organized records of bid documentation, proposals, and outcomes for future reference and improvement.

Conduct a post-bid analysis to assess the strengths and weaknesses of the proposal and the bid process, seeking areas for improvement.

Job Responsibilities 2

Additional Responsibilities 3

Job Knowledge & Skills

Proficiency in bid management practices, including understanding the full bid lifecycle, from opportunity identification and qualification to proposal submission.

Solid understanding of the industry, market trends, competitors, and client needs is essential to craft competitive proposals.

Strong project management skills to organize and lead bid teams effectively, manage timelines, and meet submission deadlines.

Ability to develop compelling and well-structured proposals that are compliant with client requirements, persuasive, and clearly communicate the company's value proposition. 

Proficiency in preparing cost estimates and pricing strategies, considering budget constraints and profitability.

The capability to assess competitors' strengths and weaknesses to develop strategies that highlight the company's advantages.

Familiarity with legal and compliance requirements and the ability to collaborate with legal experts to ensure proposals adhere to relevant regulations.

ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.

Job Experience

Minimum 10 year(s) working experience, 8 year(s) in a relevant supervisory position, 2 year (s) GCC is a plus

Competencies

Education