Bid Coordinator

Job Summary

The Bid Coordinator coordinates with various departments to complete all Technical proposal Packages of RFQ’s and ensure documents will be prepared by different discipline of estimation engineers for procurement of permanent materials, equipment, machinery and bulk material as required by the scope of work of each bid or tender documents being prepared.  Assists in the development and delivery of all bids and projects, ensuring pre-qualification questionnaires and all tender documentation are completed.

Job Responsibilities 1

Assists the bid submission team in the preparation of tender submissions.

Tracks and manages all documentation associated with preparation of estimates, bids and proposals including amendments, RFI s, etc.

Ensures all proposals are formatted and comply with company brand guidelines, customer requirements and follow internal quality guidelines.

Ensure timely updating of Tender log / agenda.

Review ITT to compile bonafide Technical Package for submission and to prepare TECHNICAL SUBMISSION documents as per Questionnaires.

Filling up forms, registration on client websites,Drafting letters, write-ups, cover sheets.

Formatting word/excel documents to submit with company logo.

Coordinating with internal Department and estimation engineers.

Job Responsibilities 2

Method Statement/Project Execution Plan,Organization chart.

Proposed Subcontractor/Supplier List.

Manpower/Equipment Histogram.

Coordinating with HSE & QA/QC for relevant information requested by client.

Coordinates with HR for CV’s/profiling.

Coordinates with Manager Proposals and Business Development Manager for their review and inputs before submission.

Research, identify and complete any forms as it relates to prepare technical proposals.

Prepare Acknowledgement, Secrecy Declaration and Confidential Agreement for Tenders.

Additional Responsibilities 3

Job Knowledge & Skills

• Knowledge of Bid coordination and preparation.Excellent Microsoft Office Professional skills including PowerPoint.Time Management.Database Management.

• ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.

Job Experience

9 years Total

3 years On Job

2 years GCC

Competencies

Education