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Receptionist 1 - Health Care

Date: 06-Aug-2022

Location: Ad Dawhah, QA

Company: Power International Holding

Job Summary

Performs administrative duties such as providing assistance and direction to visitors/guests/employees, taking telephone messages, screening and forwarding calls in the most professional and efficient manner in order to acquire good impression for the company.

Job Responsibilities 1

Checks admission of guests without appointments to the direct supervisor on daily basis.

Maintains a log of visitors and appointments for easy reference on a daily basis.

Ensures that documents for the department are distributed to the concerned personnel on a timely manner on a daily basis.

Monitors and request for required reception supplies on a monthly basis.

Ensures that documents for the department are distributed to the concerned personnel on a timely manner on a daily basis.

Ensures that documents for the direct supervisor are properly screened / and organized in the signature file on daily basis.

Job Responsibilities 2

Records distributed documents and monitor actions taken for correspondence that require reply on a daily basis.

Advise the direct supervisor for any documents / matters that require immediate attention on daily basis.

Ensures proper dissemination of mails to the department on daily basis.

Ensures that couriers / packages are delivered / received on timely manner.

Monitors and request for required reception supplies on a monthly basis.

Maintains all invoices for all expenditure from petty cash and file the invoices appropriately.

Additional Responsibilities 3

Job Knowledge & Skills

Familiarity and working knowledge of general office machines (i.e. fax, copier, printers, etc.) required.

Knowledge on phone etiquette.

Good Communication (oral and written).

Possess good understanding and knowledge in document control and management.  

Proficient in computer systems, applications and programs.

 

Job Experience

3 years minimum

1 year GCC 

Competencies

Collaboration
Accountability
Resilience
Quality
Leadership

Education

Bachelor's Degree in Secretarial or any related field