Warehouse Officer- Healthcare

Job Summary

Warehouse Officer is responsible for systematic purchase, storage and issuance of General Warehouse Materials in a timely and accurate manner; ensure inventories are moving, identified and quality of materials are maintained. Closely work with Finance and Warehouse Management in making sure cost is controlled and there are no damage or wastage of items / goods handled.

Job Responsibilities 1

The movement & inventory of the stock

Always verify online availability of items which high consumption and are fast moving – check competitive price – this way cost can be reduced.

Make LPO and send to Warehouse Supervisor for approval.

Every day perform round to check in all clinic if there are any electrical, air conditioning, plumbing, civil, carpentry, fire safety and other miscellaneous issues.

Make a logbook, go round the facility and speak to each clinic doctor an nurse, reception and check if there are any maintenance work required.

Enter the maintenance logbook the work request, date, time, requested by whom, signature, task completed, date, time, signature of the concerned department.

Once the work request is recorded, check with the concerned where from you can get the resource to get the work done.

Always take competitive quotation from more than one service provider and always ensure that work is completed as per requirement in a timely manner.

Job Responsibilities 2

Always fill up the New Item Form and attach the quotation signed by the Doctor.

Check before this new item, which items were Doctors using.

If you still have stock of the old item, then check with Doctors to make sure that old stock is liquidated first.

Check the costing of new item and compare with old item – effective costing means including FOC.

Weekly Basis Reports to Be Made – On every Saturday and send to COO, Warehouse Supervisor and Accountant:

Slow Moving Items: Item Code, Item Name, Qty In Hand, Purchase Price, Expiry Date, Supplier Name.

Near Expiry Items: Means will expire in 6 months - Item Code, Item Name, Qty In Hand, Purchase Price, Expiry Date, Supplier Name.

Inventory Value.

Additional Responsibilities 3

All items must be issued to the correct cost center (check with accounts for the cost center list).

During Material Issue, if the remaining stock in hand is less than the consumption of last one month – check with respective department if they would like Store to reorder; if yes, request material requisition from the respective department and prepare LPO.

Daily record the room temperature of the store at 11am, 4pm, 7pm (Less than 25deg Celsius) – if it goes above this range, it must be reported to the Medical Director.

Daily record the fridge temperature (2deg – 6deg Celsius) – if it goes outside this range, it must be reported to the Medical Director.

Temperatures must be recorded in a logbook.

Store must be cleaned on daily basis.

There should not be any box lying on the ground – all should be properly stored on shelves.

Shelves should be categorized with proper printed labels: Housekeeping, Pantry, IT-Printer, General Consumable Items, Dental, Derma, Facial, Stationary, PPE.

Job Knowledge & Skills

• Self-motivatedPolite and good interpersonal skillsHard working with honesty and integrityLive the organization values and spiritThinks outside the squareStrives for continuous improvementProficiency in Microsoft Office, ERP Inventory and Purchasing System, Hospital Management System and other related healthcare application

• ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.

Job Experience

3 years Total

Competencies

Education