Facilities and Project Coordinator

Job Summary

The Facilities and Project Coordinator is responsible to support all aspects of the facilities management department and provide project management support around facilities responsibilities. The role is responsible for vendor management and engagement, facilities administration and support, budget and invoice management, maintenance coordination, supporting facilities requests, as well as overseeing administrative support and project management.

Job Responsibilities 1

Provide assistance in the day to day running of a facilities management contract.

Assist in the coordination of a multicultural workforce across the contract including MEP, Cleaning and Security

personnel.

Ensure service levels are met in accordance with the contract.

Liaise with the client on all matters providing a high level of customer service at all times.

Ensure all filing (electronic and paper) are up to date.

Manage and support the Site Coordinator function to ensure alignment of information and implementation.

Coordinate facilities projects, and track schedules and assist with facilities budget, PO creation, and tracking.

Evaluate maintenance requests, set priorities and process work assignments.

Maintain vendor relationships, and ensure cost-effective and timely support of operations.

Implement facilities and Company processes, and programs.

Establish and communicate high quality and safety level expectations to vendors and contractors.

Understand and comply with all applicable codes, and regulations.

Report on activities, budget, supplies, and planned projects.

Job Responsibilities 2

Additional Responsibilities 3

Job Knowledge & Skills

Proficiency in project management methodologies and tools to effectively plan, execute, and monitor facility-related projects from initiation to completion.

Understanding of facility management principles, including building maintenance, space planning, safety regulations, and sustainability practices.

Strong coordination and organizational skills to manage multiple projects and tasks simultaneously, ensuring efficient allocation of resources and timely completion of projects.

Excellent communication skills to liaise with internal stakeholders, external vendors, and contractors, facilitating collaboration and ensuring clear communication of project requirements and objectives.

Ability to identify and address facility-related issues, such as maintenance issues, equipment malfunctions, or safety concerns, using analytical thinking and effective problem-solving techniques

ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.

Job Experience

Minimum 5 year(s) working experience, 3 year(s) relevant working experience, 2 year (s) GCC is a plus

Competencies

Education