Administration Manager

Job Summary

The Administration Manager ensures all organization office requirements and residential facilities (excluding Camps) are provided promptly at minimum cost and acceptable quality including all furniture, fittings and reception, secretarial and general administration staff. This position also develops, reviews, and improves administrative systems, policies, and procedures

Job Responsibilities 1

Supervise and coordinate administrative staff, delegating tasks and ensuring efficient workflow.

Develop and implement administrative policies and procedures to streamline operations and improve efficiency.

Manage office supplies and equipment, including procurement, inventory management, and maintenance.

Oversee office facilities, ensuring cleanliness, safety, and functionality.

Handle correspondence, emails, and phone calls, and ensure timely responses to inquiries.

Organize and coordinate meetings, appointments, and events, and prepare agendas and materials as needed.

Maintain and update organizational records, databases, and filing systems, ensuring accuracy and confidentiality.

Prepare and distribute internal communications, memos, and reports as required.

Liaise with external vendors, service providers, and contractors to negotiate contracts and ensure timely delivery of services.

Monitor and manage administrative budgets and expenses, and identify opportunities for cost savings.

Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies

Job Responsibilities 2

Additional Responsibilities 3

Job Knowledge & Skills

Ability to provide strong leadership to administrative staff, including supervision, guidance, and motivation.

Proficiency in developing and implementing administrative policies, procedures, and systems to ensure efficient operations.

Excellent communication skills to effectively convey information, provide instructions, and liaise with internal and external stakeholders.

Capacity to align administrative objectives with overall business goals and contribute to strategic planning initiatives.

ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.

Job Experience

Minimum 8 year(s) working experience, 5 year(s) relevant working experience, 2 year (s) GCC is a plus

Competencies

Education