Lead Bid Coordinator

Job Summary

The Lead Bid Coordinator plays a pivotal role in overseeing and managing all aspects of the bid coordination process. This position requires exceptional organizational skills, attention to details and the ability to effectively collaborate with various teams to ensure the timely and accurate submission of bids.

Job Responsibilities 1

Assist the bid submission team in the preparation of tender submissions.

Lead and manage the bid coordination team, providing guidance and support throughout the bid process.

Track and manage all documentation associated with preparation of estimates, bids and proposals including amendments, RFI s, etc.

Ensure all proposals are formatted and comply with company brand guidelines, customer requirements and follow internal quality guidelines.

Ensure timely updating of Tender log / agenda.

Review ITT to compile bonafide Technical Package for submission and to prepare TECHNICAL SUBMISSION documents as per Questionnaires.

Fill-up forms, registration on client websites drafting letters, write-ups, cover sheets.

Maintain accurate records of Bid activities, including correspondence documents and submissions.

Job Responsibilities 2

Coordinate with estimation engineers, ensuring compliance with Client requirements and internal standards.

Continuously improve bid coordination process and procedures to enhance efficiency and effectiveness.

Method Statement/Project Execution Plan, Organization chart.

Propose Subcontractor/Supplier List, Manpower/Equipment Histogram.

Coordinate with HSE & QA/QC for relevant information requested by client.

Coordinate with Manager Proposals and Business Development Manager for their review and inputs before submission.

Research, identify and complete any forms as it relates to prepare technical proposals.

Prepare Acknowledgement, Secrecy Declaration and Confidential Agreement for Tenders.

Additional Responsibilities 3

Job Knowledge & Skills

Knowledge of Bid coordination and preparation.

Excellent Microsoft Office Professional skills including PowerPoint. 

ERP knowledge, preferably SAP functional skills are a requirement to be successful in this role.

Job Experience

Minimum 8 year(s) working experience, 5 year(s) relevant working experience, 2 year (s) GCC is a plus

Competencies

Education